Finance & Impact Marketing Intern
Organization: Karambi Action for Life Improvement (KALI)
Location: Kasese, Uganda

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The Finance and Impact Marketing (FIM) Intern, under direct supervision of KALI’s Executive Director, will support the organization to develop a computerized financial system, and an Impact Marketing process. The computerized financial system will aim to streamline the current workflow by combining multiple program finances into one integrated system; reducing time spent on internal financial accounting, and ensuring a simplified process in generating financial reports for different donors. The development of the Impact Marketing process primarily refers to providing training and ensuring strategic and appropriate sharing of KALI’s program successes, best practices and lessons learned.

Work done by the FIM intern will enable KALI to expand its reach beyond the 825,000 beneficiaries the organization currently serves.  Successful completion of the internship will help KALI’s human rights advocacy program to grow and expand to additional sub-counties.  In addition, the intern will have an opportunity to observe first hand how his/her work will build KALI’s current initiatives in promoting good governance and accountability at the district level.  Specifically, KALI works with grassroots groups comprised of women, youth and marginalized individuals to ensure their voices and demands are heard.  Ultimately, the goal is to empower the civil society to be able to track public expenditure, and demand for proper health, education, water and sanitation services.

The intern will spend 80% of the time in-office with 20% travel to the field. Typical work schedule for the intern will be Monday – Friday from 9:00am-5:00pm. KALI has 10 full time staff, and 1 volunteer based in office. The organization has 5 laptops and all staff know how to use basic computer software.

Major Duties and Responsibilities 

A.     Development of a Computerized Financial Accounting System (approx. 35% of the time)        

• Assess the current financial accounting systems in KALI, focusing on ways to streamline reporting and analysis, or needs as identified by KALI staff.
• Analyze, prepare and present a report on the assessment results, including possible approaches and methods for addressing specific opportunities.  
• Basing on the identified needs, develop a computerized financial system that may include templates, codes and a user’s guide, along with other relevant features as identified in consultation with the operations, finance and management team.
• In conjunction with the ED, develop a training schedule to orient relevant staff on the use of the computerized financial accounting system. 

B.     Impact Marketing (approx. 30% of the time)

• Conduct an assessment of the current documentation systems in the organization, focusing on how program results and successes are currently shared (or not).
• Analyze, prepare and present a report on the assessment results, including possible approaches and methods for addressing specific opportunities.  

• Basing on the identified needs, and in conjunction with the ED, develop a schedule and training curriculum to train program staff and volunteers on basic organizational (impact) marketing strategies as related to information management, documentation skills, and appropriate communication and outreach practices (expected focus is on developing documentation and social media communication channels).
• Oversee, draft, provide support and jointly carry out the initial steps in the implementation of an Impact Marketing Plan, ensuring proper modifications and adjustment throughout. 

C.     Training (approx. 30% of the time)        

• Train finance team on the use of the computerized system to carry out essential accounting procedures, including the tracking of budget expenditures and the development of finance reports. The staff will be assessed on the progress of learning. 

• Train program staff and volunteer on how to develop basic impact marketing stories and contents; responsibilities may include the writing of success stories, lessons learned, best practices, and shooting and selecting strategic program photos, etc.  The intern will be involved in the assessment of staff learning and progress.
• Train staff on how to disseminate organization’s achievements through various mediums, examples include social media sites like Facebook, Twitter, newsletters, etc. The intern will be involved in the assessment of staff learning and progress.
• Ensure that for all the trainings conducted, tools and materials are compiled into manuals for continued refresher training and for new staff orientation in the future.

D.     Administrative Support (5% of the time) 

• All internships involve providing ongoing support to various organizational initiatives, including but not limited to assisting with program documentation, filing and other routine clerical functions. As an intern for the organization, it is expected that you will provide occasional support of these tasks as needed, along with other duties and activities identified by your direct supervisor.

Expected Outcomes:                                                                                                              

• KALI will have a functional computerized financial accounting system that can be used for internal analysis and reporting purposes, along with generating reports to different donors.
• KALI will have a system for regular dissemination of program successes and impacts.
• The organization will have 2 training manuals; one of computerized financial systems and one of basic strategies and methods on impact marketing (with special focus on documentation and social media outreach best practices).
• KALI staff will be able to communicate (primarily through written media) their programs’ successes strategically, tailoring their messages to different audiences.

KALI will have a Impact Marketing plan that includes:

1. Target audience overview and background information as well as types and level of information to disseminate to different sets of audiences.  
2. Recommendation of communication/marketing messages and channels that are most appropriate for each set of audiences. 
3. Review of KALI’s monitoring and evaluation systems to determine if existing M&E practices are sufficient to gather the type of materials required to build strong, impact stories.

Supervision and Guidance

The Intern will be directly supervised by the Executive Director and is expected to carry out most job functions independently. The intern will take a significant role in initiating the processes necessary to complete the tasks.  In addition to the direct supervisor, the Intern will be assigned a counterpart who will serve as an additional point of resource and reference.

Desired Qualifications

• Education: Pursuing or achieved a university degree in Business Administration, Marketing, Accounting, Public Administration, and/or related field.
• Prior Experience: Previous experience working, volunteering or traveling abroad, especially in the Global South and/or with rural communities, in addition to comparable experience or education within a related field.
• Language Proficiency: Spoken and written fluency in English.
• Knowledge: Solid working knowledge of community development and the host-country’s culture/history/current events; demonstrated ability to maintain working level contacts with NGO officials and host families; and demonstrated experience and skills in business modeling and business plan development.
• Skills and Abilities: Ability to take initiative, work under minimal guidance, and in both office and field settings.  Organizational and administrative skills.  Excellent computer skills in word-processing and database management.  Motivation and commitment to work effectively as part of an inter-cultural team. Excellent interpersonal skills.  Demonstrated ability to exercise good judgment under normal as well as complex and often stressful conditions.

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